If more than one employer or more than one self-employed person without employees will work on a construction site, the client must appoint a coordinator of documentation and a safety coordinator (Section 3(1) of Government Regulation No. 396/2006 Coll. on minimum safety and health requirements for construction sites). The obligation lies with the client, not the contractor, and that is what is most often overlooked in practice. Appointing a coordinator does not relieve the client of responsibility for these tasks (Section 3(5)).
We act both as coordinator of documentation and as safety coordinator during construction.
Site health and safety plan. The client must have it prepared before the construction site is set up (Section 3(2)). We prepare it and keep it updated during construction as the stage of completion and the number of companies on site change.
Notification to the labour inspectorate. The client submits it before work starts if the work will last longer than 30 working days and more than 20 persons will work on the site at the same time, or if the scope of work exceeds 500 person-days. The same notification must be clearly displayed on the construction site (Section 3(3) and (4)). We prepare it and update it when something changes.
Inspection days on site. We come to the site itself, record the findings and resolve them with the site managers of the individual companies. The client and the contractors both receive the record.
Coordination between contractors. Most site accidents happen at the interface between two companies, when one does not know what the other is doing. That is the coordinator's main job.
Checking workers' documents. We verify that people on site hold valid certificates for what they do, that is work at height, scaffolding, load slinging, platform operation and construction machinery. See our course catalogue.
Shorter instruction intervals apply on construction sites than in ordinary operations. For work at a height above 1.5 metres where it is not possible to work from a fixed and safe working floor, from a mobile elevating work platform, from a ladder at a height above 5 metres and for earthworks in an excavation deeper than 1.3 metres, instruction is repeated at least once every 12 months (Section 3(1) of Decree No. 147/2013 Coll.). Records of the instruction of people on site therefore have to be renewed more often than companies expect.
Coordination is usually ordered together with occupational safety for the contractor itself. On larger projects fire protection is added.
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